Close. To ensure that your Office 365 app has maximum security, consider the following best practices: Disable legacy protocols. Protect All User Accounts Regardless of Role. Secure login credentials with MFA. Email phishing attacks are causing billions of dollars in lost revenue for companies … 4. New York The app password issue is worrying. Use MFA for Global Admins and other accounts with administrative privileges, even if you are not using it for the standard users. Set up two global admin accounts for Office 365. 1: Set up multi-factor authentication. Florida multi-factor authentication (MFA) and its support in Microsoft 365, turn on Modern Authentication for Office 2013 clients, advanced scenarios with Azure AD Multi-Factor Authentication and third-party VPN solutions, How to register for their additional verification method, How to change their additional verification method, You must be a Global admin to manage MFA. 9. Great Britain If you are connected to the Commonwealth network via VPN or using KY-Secure, you will not be prompted for MFA. 10. This has to be turned on before MFA works appropriately with Office apps. 4. 5. Specifically, CISA recommends that administrators implement the following mitigations and best practices: Use multi-factor authentication. This enhanced protection will apply to all Office 365 components, including Email, SharePoint, and One Drive. This is the best mitigation technique to protect against credential theft for O365 administrators and users. This article looks at the benefits of Microsoft Office 365 multi-factor authentication as a must-have tool to improve data security. 3. ... Office 365 SharePoint Online, and Outlook Groups, and then click Select. Many of these best practices can be used to defend against so-called "password spray attacks," Microsoft argued, in an announcement. Use MFA for Global Admins and other accounts with administrative privileges, even if you are not using it for the... Microsoft recommends that you don’t configure MFA for one Global Admin account so … This configuration mitigates the risk of adversaries pivoting from cloud to on-premises assets (which could create a major incident). Having a strong password policy is essential, but passwords can still be compromised. Here is a list of the top 10 countries with the highest number of visitors. In the wake of COVID-19, there has been an international surge in Office 365 user adoption. Azure O365 authentication unsupported by legacy protocols: Azure AD is the authentication method that O365 uses to authenticate with Exchange Online, which provides email services. To summarize, these are the two steps that solve the challenges of managing Microsoft Office 365 in a non-persistent VDI environment with App Volumes & User Environment Manager. This blog is visited regularly by people from over 190 countries around the world. Now I want to move our Intranet over to SharePoint Online. Cached Exchange Mode : Microsoft Outlook on VMware Horizon VDI can now function and perform as if locally installed on a high performance virtual workspace session. France United States Allow users to access Office 365 from outside the network, as long as they have performed MFA. If you are interested in IT training & consulting services, please reach out to me. NOTE: The maximum password length used to be 16 characters with no spaces. Conditional Access is available for customers who have purchased Azure AD Premium P1, or licenses that include this, such as Microsoft 365 Business Premium, and Microsoft 365 E3. For maximum security, use the maximum allowed password length for your Global Admin accounts. This has to be turned on before MFA works appropriately with Office apps. Opt for Interoperability. Use the following best practices to secure your Global Admin account in Microsoft Office 365. See, In the Microsoft 365 admin center, in the left nav choose, On the multi-factor authentication page, select each user and set their Multi-Factor auth status to. Enable mailbox auditing for each user. Here is a particularly detailed article about how to implement these best practices. MFA is a huge pain. Azure AD MFA enables you to reduce passwords and provide a more secure way to authenticate. Is Microsoft Windows Defender Sufficient to Protect Home Users, or Should They Consider a Different Product? The app password issue is worrying. Best security practices for Office 365 sign on policies. For more information, see create a Conditional Access policy. Under Access controls, click Session. Most of these applications are accessible from the Internet and regularly targeted by adversaries. Microsoft allows Office 365 accounts to be set up without a license at no charge. Good password practices fall into a few broad categories: 1. Re: Best Practices O365 Admin Roles Utilize a two-factor password vault on their primary account to access the administrative account for elevated access, and be … Since guest users may be using personal email accounts that don't adhere to any governance policies or best practices, it's especially important to require multi-factor authentication for guests. This enhanced protection will apply to all Office 365 components, including Email, SharePoint, and One Drive. These are all reasons why the lasted security best practices have encompassed multi-factor authentication as an on-the-ground way to lessen risk. This additional step will be required for all access when you are not connected to the Commonwealth network. Add trusted senders and domains: For this example, don't define any overrides. There are three ways IT departments can use multi-factor authentication for Office 365. Washington MFA for Office 365 is included as part of the Office 365 subscription at no additional cost. 8. So one quick win for improving security in Office 365 is enabling MFA. In the recent past, multi-factor authentication (MFA) was only available to the most security-conscious companies. This is the best mitigation technique to use to protect against credential theft for O365 users. We can’t stress this point enough, can we? In a mobile-first, cloud-first world, Azure Active Directory enables single sign-on to devices, apps, and services from anywhere. Configure Conditional Access. As Centrify stresses, make sure your MFA solution can interoperate with … For instance: When our vendor setup our O365 environment, the default SharePoint site was created. Microsoft Office 365 session timeouts article below explains how this works in the Azure Active Directory with modern authentication section: Session timeouts for Microsoft Office 365. For more information, see What are security defaults? Using multi-factor authentication is one of the easiest and most effective ways to increase the security of your organization. For more information, see. If you have been using baseline Conditional Access policies, you will be prompted to turn them off before you move to using security defaults. Does your company have employees in Russia, China, North Korea, or … 7. Protect Global Admins from compromise and use the principle of … When migrating to Office 365, one of the most important implementation practices to assess is your network connection and capacity. Remembered devices. Posted by 12 days ago. Office 365 MFA. 9. 5. In the wake of COVID-19, there has been an international surge in Office 365 user adoption. 2. Organizations have largely seen positive outcomes from increased utilization, effectively facilitating home working and remote collaboration. Okta’s security team sees countless intrusion attempts across its customer base, including phishing, password spraying, KnockKnock, and brute-force attacks. Microsoft recommends that you don’t configure MFA for one Global Admin account so it can be used for emergency access. We were hoping that using AD premium, and on premises MFA server, that users could use their Windows password in Outlook rather than app passwords; then use MFA in a browser when away from the LAN We were hoping that using AD premium, and on premises MFA server, that users could use their Windows password in Outlook rather than app passwords; then use MFA in a browser when away from the LAN Germany Visit, Require selected users to provide contact methods again, Delete all existing app passwords generated by the selected users, Restore multi-factor authentication on all remembered devices. Opt for Interoperability. 4. Given the fallout after the major MFA outage in November, when a lot of users across the world found themselves locked out of Office 365 portal here are some best practices to follow to ensure that all of the users that have MFA enabled do not get locked out. The top 10 U.S. states with the most visitors are: 1. For more information about the Azure AD P1 and P2, see Azure Active Directory pricing. For maximum security, use the maximum allowed password length for your Global Admin accounts. Leave this setting On for best results. • Enable mailbox auditing in Office 365 • Consider extending the retention time for logs beyond the default 90 days if resources permit. They continuously monitor and rapidly respond to these attacks to protect customer tenants and the Okta service. Copyright © 2004-2020 SeattlePro Enterprises, LLC. We have tested the free O365 MFA and found app passwords to be a nightmare. Some things work in some areas and then not in other areas. 2. Having a strong password policy is essential, but passwords can still be compromised. To see a training video for how to set up MFA and how users complete the set up, see set up MFA and user ... mailbox intelligence is selected when you create a new anti-phishing policy. Containing successful attacksContaining successful hacker attacks is about limiting exposure to a specific service, or preventing that damage altogether, if a user's password gets stolen. With these types of … If you have legacy per-user MFA turned on. I am wondering if there is a “best practices” guide somewhere within the O365 portal or somewhere on the web. Protect the corporate assets at any timeBy using Conditional Access policies, you can apply the righ… Use unlicensed accounts for global … To prevent attackers from using stolen credentials to … Specifically, CISA recommends that administrators implement the following mitigations and best practices: Use multi-factor authentication. Multi-factor authentication requires you to log in with a … Use OneDrive as your primary folder for file sharing. 1. Legacy email protocols such as IMAP and POP can't process client access policies or multifactor authentication (MFA). Another best practice is to configure multi-factor authentication (MFA). As the leading independent provider of enterprise identity, Okta integrates with more than 5500+ applications out-of-the-box. If the security infrastructure for the desired stronger verification method is not in place and functioning for Microsoft 365 MFA, we strongly recommend that you configure dedicated global administrator accounts with MFA using the Microsoft Authenticator app, a phone call, or a text message verification code sent to a smart phone for your global administrator accounts as an interim security measure. Some things work in some areas and then not in other areas. Organizations have largely seen positive outcomes from increased utilization, effectively facilitating home working and remote collaboration. India As most customers of the Microsoft Cloud utilise Office 365, Microsoft have enabled MFA as an included service to Office 365 SKUs. South Africa. Identity protection is a set of features only included with Azure AD Premium P2 … This means the security of your connection, the reliability of it, and how many GB can be processed per second. Required fields are marked *. The emergency access … If you are connected to the Commonwealth network via VPN or using KY-Secure, you will not be prompted for MFA. As the leading independent provider of enterprise identity, Okta integrates with more than 5500+ applications out-of-the-box. However, ‘Office 365 Global Admin best practices’ has become one of the most popular Microsoft-related search terms on the internet, as GAs look to get to grips … 10. Specifically, CISA recommends that administrators implement the following mitigations and best practices: Use multi-factor authentication. With so many people facing the same task and problems, we thought everyone who enjoy to hear these top 5 Office 365 implementation best practices! Here is a particularly detailed article about how to implement these best practices. If you have the security infrastructure already in place for a stronger secondary authentication method, set up MFA and configure each dedicated global administrator account for the appropriate verification method. If your organization has more granular sign-in security needs, Conditional Access policies can offer you more control. Microsoft allows Office 365 accounts to be set up without a license at no charge. How Secure is Biometric Authentication on Mobile Devices? Based on your understanding of multi-factor authentication (MFA) and its support in Microsoft 365, it's time to set it up and roll it out to your organization. All rights reserved. Today, all users should be leveraging this security feature. Best security practices for Office 365 sign on policies. California It's easier than it sounds - when you log in, multi-factor authentication means you'll … Use unlicensed accounts for global … The mo… 2. At the same time, employees will not chafe under the restrictions of this security protocol; O365 multi-factor authentication is an easy-to-use best practice that every company should take advantage of. Set up two global admin accounts for Office 365. Create two or more emergency access “break-glass” admin accounts. 7. Best Practices for MFA in Office 365 Use MFA for all users to enhance security. Over the last 6 years, after extensive meetings with numerous clients, we’ve found these 5 Office 365 implementation best practices are the most necessary. For Azure MFA to work, your Active Directory must be synchronized with an Office 365 account. Pennsylvania. 6. This feature is also available with any Office 365 subscription. When you successfully authenticate you will receive a access token and a refresh token to be able access Office 365 services . Last modified November 18, 2007, Your email address will not be published. As Centrify stresses, make sure your MFA solution can interoperate with … If your subscription is new, Security defaults might already be turned on for you automatically. Tools to manage configuration changes Microsoft provides information about how to use Powershell to manage your O365 configuration. Who should be using MFA? If you have previously turned on per-user MFA, you must turn it off before enabling Security defaults. Okta policies allow you to restrict access to your applications based on end-user network location, group membership, and/or their ability to satisfy multifactor authentication (MFA) challenges. Now I want to move our Intranet over to SharePoint Online. Illinois Best practices for enforcing MFA in Office 365? MFA for Office 365 is included as part of the Office 365 subscription at no additional cost. Office 365 Integration. Russian Federation Best Practices for Configuring the Global Admin Account in Office 365, Microsoft Authenticator to Allow Phone Sign In Without a Password, Setup Multi-Factor Authentication for Office 365 Users, FBI Crackdown on Hackers Linked To International Blackshades Malware Ring, Thanks for reading my article. Best practice: Don’t synchronize accounts to Azure AD that have high privileges in your existing Active Directory instance.Detail: Don’t change the default Azure AD Connect configuration that filters out these accounts. 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